IMPORTANT NOTICE
- Please note that this position is currently not accepting applications. Please check back later for future opportunities.
The ideal candidate will possess strong organisational skills, a keen eye for detail, the ability to work collaboratively with colleagues and client teams, all while maintaining utmost confidentiality and professionalism in a dynamic environment. Your contributions will be vital in ensuring smooth operations and fostering a positive workplace culture.
RESPONSIBILITIES
- Accounting and Bookkeeping
- Manage annual and tax return filings, including liaising with accountants
- Coordinate with bookkeeper for monthly reconciliation
- Accounts receivable management, including client invoicing
- Client and Vendor Management
- Update and manage company CRM system
- Manage client onboarding processes, including documentation submission
- Support the drafting and review of engagement contracts, in collaboration with the COO / CEO
- Manage vendor contracts and payments
- Staff Management
- Manage recruitment operations
- Support employee onboarding / offboarding processes, in collaboration with the COO
- Update and maintain the employee handbook, in collaboration with the COO
- Track staff annual leave and sick leave
- Administrative Support
- Procure office supplies
- Manage staff expenses and payroll
- Other on-demand admin tasks required for office operations (e.g., website management)
JOB REQUIREMENTS
- Ideally 3 years of experience in office administration or bookkeeping
- Strong knowledge of bookkeeping and financial reporting
- Experience with accounting software (e.g., Xero) and Microsoft Office Suite (Excel, Word, Outlook)
- Excellent time management and organisational abilities to handle multiple tasks efficiently
- Strong focus on accuracy and thoroughness in all tasks
- Excellent verbal and written communication skills
- Ability to work effectively with different teams and stakeholders
- Strong analytical skills to troubleshoot issues and propose solutions
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities and work in a fast-paced environment
- Fluent in English and Cantonese
WHAT WE LOOK FOR
- Proven experience as an Office Manager or similar role
- Strong understanding of bookkeeping and accounting principles
- Proficiency in using accounting software (e.g., Xero) and Microsoft Office Suite
- Excellent organisational and multitasking abilities
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a team
- Maturity, discretion, and a good sense of humour
WHAT WE OFFER
- Competitive base salary with potential for annual bonus
- Health insurance
- Opportunities for professional development
WHO WE ARE
- Quinlan & Associates is a leading independent strategy consulting firm specialising in the financial services industry.
- We are the first firm to offer end-to-end strategy consulting services. From strategy formulation to execution, to ongoing reporting and communications, we translate cutting-edge strategic advice into commercially executable solutions.
- With our team of top-tier financial service and strategy consulting professionals and our global network of alliance partners, Quinlan & Associates gives its clients the most up-to-date industry insights from around the world, putting them an essential step ahead of their competitors.
- Quinlan & Associates. Strategy with a Difference.
APPLICATION FORM
- Do we sound like a good match to your career aspirations? To apply, please share some information with us to help us get to know you better. Be prepared with the following documents in .pdf format:
- Your updated C.V.
- A cover letter
- Your transcript
- Any other supporting documents you would like to share
- Please note that as we personally review each application carefully, it may take us some time to respond. We will update you as soon as possible. We look forward to hearing from you.
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